Timesheets
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      Timesheets (manual submission)

      Below are the details on manual or offline timesheets submission.

      Submitting timesheets to Sonovate manually

      If you have been instructed by your agency or employer that you need to use their systems for timesheets, you will need to check with them on how this will work.

      Here at Sonovate approved timesheet evidence can be sent anytime to our dedicated timesheet team at the following email: timesheets@sonovate.com.

      Requirements for processing your timesheet

      We require your timesheets to have the following in order for us to process for payment.

      • Your full name 
      • Time period worked (calendar week/month)
      • How many days/ hours you have worked. Please ensure this matches the rate as stated on the contract.
      • Approval status - this needs to be a physical signature by your authoriser or is clearly marked as approved. If you use a different timesheet system to ours, please send us a copy that is clearly marked as approved by your timesheet authoriser. 
      • If there is an additional rate to process, please clearly state the rate type on your timesheet. 

      If your timesheet does not meet the above criteria, your timesheet will be rejected and payment will not be made. You will receive an email to notify you if this has not met our criteria. Please note - there may be a delay in receiving this email. 

      Once we are able to process your timesheet, you will receive payment in the next available pay run. 

      Paid weekly placements

      Timesheets MUST arrive each week before 12 pm midday GMT on Tuesdays to ensure payment goes on Fridays.

      Paid monthly placements

      Timesheets MUST arrive before 12 pm midday GMT on the first Tuesday that follows the end of the month, to ensure payment to your designated company

      How to submit expenses

      We will need clear evidence on your expenses, e.g. receipts, in order to process them excluding mileage. We also require approval from your timesheet authoriser. Failure to do so will result in your expenses being rejected. You will need to submit your expenses in the same email as your timesheet in order for us to process.