Timesheets
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      Timesheets (online submission)

      Everything you need to know about Sonovate's online timesheets

      Quick links

      Logging in to our timesheet portal or app

      Timesheets can be viewed and submitted in the following ways:

      New contractors

      • When your first placement goes live you will receive an invitation to timesheets, just follow the link and set up a strong and unique password.
      • Then use any of the following links to get started.

      Existing contractors

      1. Online portal: timesheets.sonovate.com. The portal is optimised to be used in the Chrome browser.

      2. Download from Google Play or App Store

        • Once downloaded simply log in using the same username and password you use to access online timesheets.
        • Add timesheet into your latest assignment and add expenses (if required).

        Please note: If you’re new to Sonovate timesheets, you’ll need to log into the portal before you start using the app.

      If there is an issue with your start date, please get in touch with your recruitment agency.

      If you have issues with timesheets, contact customerservices@sonovate.com who will be happy to help.

      How to submit a timesheet

       

      How to repeat timesheet information

      • If you work similar patterns, i.e. 9-5, Monday - Friday, click copy last timesheet on an open timesheet.
      • Note: you will need to add expenses corresponding to the timesheet.

      How to add VAT to expenses

      This video guide profides insight on how contractors can add VAT to expenses.


      How to amend a submitted timesheet

      • To amend a submitted timesheet, click into the record, click edit and follow the process. Note: the amended timesheet will need to be authorised again.

      How to download a PDF copy of your timesheet

      • Go to the timesheet you'd like to download.
      • Next to the 'Edit' button, click the dropdown box.
      • Click 'Download', and your PDF will be saved to your device. 

      Screenshot 2022-10-20 at 16.08.26 (2)


      Deadlines and contact information

      • For a PAID weekly placement your timesheet(s) MUST be approved by our deadline of 23:59pm GMT every Tuesday
      • For a PAID monthly placement your timesheet(s) MUST be approved by our deadline of 23:59pm GMT on the first Tuesday that follows the end of the month
      • To ensure there are no delays in receiving authorisation from your nominated timesheet authoriser, we recommend giving yourself enough time to gain approval. For e.g. submit a timesheet at the most appropriate interval (end of week or month).

      How to change your password

      • Login to timesheets.sonovate.com
      • Click your name > 'Settings'
      • Enter your current password
      • Enter new password
      • Save

      Forgotten your password? 

      Go to this link here to reset your password - https://timesheets.sonovate.com/passwordreset

      You will receive an email after entering your email associating to your Sonovate account. Follow the instructions in the email to change your password.

       

      Haven't received the email to reset your password? 

      Please contact customerservices@sonovate.com and our friendly team will be able to help. 

      How to re-open a dismissed timesheet

      • Please go to the dismissed timesheet in question.
      • Click the ‘Edit’ button.
      • The system will then confirm with you whether you would like to edit your timesheet – please click ‘Edit’.
      • This will then re-open your timesheet and you will be able to submit your time as usual.